Your privacy is important to Practical Woman CIC. This privacy notice provides information about the different types of personal information that we collect and the ways in which we use it. Practical Woman is acting as “data controller” as defined in the EU General Data Protection Regulation. 

Practical Woman is a Community Interest Company registered at Practical Woman, Suite 186, 8 Duncan Street, London, N1 8BW 

When do we collect personal information about you?

We collect information from you when you:

  • Register for our workshops on the Practical Woman website or Meetup
  • Make a donation to us on the Practical Woman website or through JustGiving
  • Make a payment to us using PayPal
  • Subscribe to our email newsletter
  • Attend our events and workshops
  • Provide feedback on our services or website
  • Apply to work at, or volunteer with, Practical Woman
  • Choose to interact with us by email, phone, post or social media
  • Enter a competition
  • Visit our website. Read our cookie policy.

Photography 

We will sometimes take photos at our workshops and events. Any images used for promotional purposes that include people are collected with express consent before the workshop. Any person who doesn’t wish to be included in photos may decline to give their consent and will be excluded from images.

If there is an image of you on any of our public channels that you would prefer to have taken down please email data@practicalwoman.co.uk

What information do we collect about you?

The information we collect, and process, may include:

  • Your name, email address and telephone number
  • Your location
  • If you are over 18
  • Any access requirements or health conditions that might affect how we deliver our services to you
  • Information about your computer/mobile device and your visits to, and use of, this website. This data is anonymous and isn’t connected to your personal details.
  • Any other personal information you choose to share with us.

Special categories of data 

When making a workshop booking, Practical Woman may collect special categories of data such as health information in order to make adjustments for any special requirements you may have when attending our events. We only collect and process this data to ensure the events are safe and accessible. The data will be securely stored and deleted when it is no longer required.

Why we need your data

We collect information about you to:

  • Run events including processing bookings, contacting you with important details about the event and recording attendance
  • Send you our email newsletter, if requested
  • Reply to your queries or requests
  • Ask for feedback on our events or services
  • Improve the user experience on our website
  • Promote our work by using photography and sending email newsletters etc
  • Audit/administer our accounts and records
  • Comply with legal requirements

We will ensure we do not collect any personal data from you we do not need in order to provide and oversee the above services to you.

Who has access to this information

We will never sell your data, and we will never share it with other organisations for the purposes of their own marketing. We are not involved in any data swapping schemes.

Information is collected by our third-party service providers for the purposes of completing tasks and providing services to you on our behalf. When using third-party service providers, we disclose only the personal information that is necessary to deliver the service, they keep this information secure, in line with our privacy policy.

Your data may be processed by one or more of our trusted suppliers including MailChimp, PayPal, Microsoft One Drive, Fasthosts, Ninja Forms and WordPress. We use Google Analytics and HotJar to analyse your experience while using our website.

Whilst we take appropriate measures, both technical and organisational, to safeguard your personal data you provide us, we cannot guarantee that transmissions over the internet are completely secure, therefore, the transfer of personal data via the internet is at your own risk.

Online payments 

When you make a payment for a workshop or make a donation to us online, your card information is not shared with us. This information is collected by our third-party payment processors, PayPal or JustGiving. You should only provide your personal details to them after reviewing their privacy policies.

We will share information with PayPal only to the extent necessary for the purposes of processing payments for workshop bookings.

International transfer

As part of running our workshops and managing our email newsletter, the information which you provide to us may be transferred to countries outside the European Union. These countries may not have similar data protection law to the UK. By submitting your personal data, you’re agreeing to this transfer, storing and processing.

For example, we use MailChimp to store subscription data and send our email newsletter. MailChimp is certified under the Privacy Shield. Please find their privacy policy here – mailchimp.com/legal/privacy/

Securing your personal information

Practical Woman takes all reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

We have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect and process.

How long will we store your data?

For paid workshops, we are required under UK law to keep your basic personal data (name, address, contact details) for a minimum of 6 years after which time it will be destroyed.

Your information we use to send you our newsletter will be kept with us until you notify us that you no longer wish to receive this information.

You can easily unsubscribe from the newsletter by clicking on the “unsubscribe” link provided at the end of the newsletter or send an email to data@practicalwoman.co.uk

If you have not consented to receive newsletters, we may still contact you in relation to your workshop booking, where that is necessary to fulfil that service to you.

Legal basis for processing

Our legal basis for processing your data will typically be one of the following:

  • You have given explicit consent to the processing of your personal data for specific purposes, for example, sending you our email newsletter
  • It is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into a contract. For example, when processing your workshop booking.
  • It is necessary for compliance with a legal obligation to which we are subject;
  • It is necessary in order to protect your vital interests;
  • It is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data. For example, when using anonymised analytics data to improve your experience.

What are your rights?

The GDPR provides the following rights for individuals:

  • The right to be informed 
  • The right of access 
  • The right to rectification 
  • The right to erasure 
  • The right to restrict processing 
  • The right to data portability 
  • The right to object 
  • Rights in relation to automated decision making and profiling.

If you would like a copy of some or all of your personal information or to request rectification or erasure, please email or write to us at the following address. We will respond to your request to modify or delete information within 28 days.

Emaildata@practicalwoman.co.uk
Address: Practical Woman, Suite 186, 8 Duncan Street, London, N1 8BW

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office https://ico.org.uk/

Cookies

Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. For further information visit www.allaboutcookies.org.

You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

For more information read our cookie policy.

Other websites

Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this web page. This privacy policy was last updated on 21 May 2018.

How to contact us

Please contact us if you have any questions about our privacy policy or information we hold about you:

Emaildata@practicalwoman.co.uk
Address: Practical Woman, Suite 186, 8 Duncan Street, London, N1 8BW